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Introduction

As part of our website use, we collect, handle and store data related to individuals. As such, we are committed to safeguarding your privacy; in this page we explain how we will handle your personal data.

You may also provide information about yourself that we handle by virtue of your relationship with us in school.

The information below relates to the website only.

We will ask you to consent to our use of cookies in accordance with the terms of this notice when you first visit our website. This is an explicit acceptance. We will provide a link to a reliable website to give you information to help you to change your cookie settings if you do not wish to accept cookies from our website. You can read our cookie notice here.

Personal Data that we collect, the processing method and the nature of what personal data we collect

Analytics

Processing Method : Google Analytics : Used to collect web interactions.

Personal Data: Cookies and Usage data.

Managing Contacts and Sending Messages

Processing Method : Website Form : Used for day to day email messages from you to use via the form on our contact us page.

Personal Data: various types of data including names and e-mail addresses.

Processing Method : Elastic Email : Used for sending e-mail messages in bulk as part of our Newsletter communications to visitors who have explictly added their details to our Subscription form on our Newsletters page.

Personal Data: Name, E-mail Address and Usage Data including message reading and links clicked.

How we use your personal data - more detail.

In this section we set out:

  1. the general categories of personal data that we may process;
  2. in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;
  3. the purposes for which we may process personal data; and
  4. the legal bases of the processing.
  5. Categories of personal data that we may process

With respect to visiting our website, we may process data about your use of our website and services, ("usage data"). The usage data may include your IP address, approximate geographical location, browser type and version, operating system, referral source, (how you reached our website) , length of visit, pages views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system provided by Google. This usage data may be processed for the purposes of analysing the use of the website and our services. The legal basis for this processing is our legitimate interests, namely, monitoring and improving our website and services.

With respect to our relationships with you as a visitor, we may process your account data ("account data"). The account data will normally include your name and email address as an absolute minimum.

Additional data ("profile data") that we may process in respect to your identification might include your postal address, telephone or mobile phone number if you so provide this information. The source of the account data is data provided directly by you when you use our website contact form. The account data may be processed for the purposes of providing our services and communicating with you about the nature of the services that we provide for you.  The legal basis for this processing is your consent by virtue of you providing such information so that we can respond to you in the way that you request, i.e. by phone, email or postal letter.

We may process information contained in any enquiry you submit to us regarding the services we provide as a school ("enquiry data"). The data gathered as part of enquiry data will include your name, your e-mail address, any information which you provide within the enquiry, your IP address, a time when the enquiry was made. The enquiry data may be processed for the purposes of responding to your queries. The legal basis for this processing is your consent and / or our legitimate interests.

We may process information that you may provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent and the performance of a n agreed form of communications with you.

We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate business interests, namely the proper administration of our website and business and communications with you.

We may process any of your personal data identified in the other provisions of this notice where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with a legal request or obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Providing your personal data to others

We may disclose your personal data to any member of our school insofar as reasonably necessary for the purposes set out in this notice.

We may disclose profile data on our website insofar as reasonably necessary for the purposes of displaying testimonial quotations, expressly given to us by you and with your permission to do so. The only data so shown will be your name and your testimonial words.

In addition to the specific disclosures of personal data set out in this section, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

International transfers of your personal data

We have no web service providers in countries outside the European Economic Area (EEA). As such no personal data will be transferred outside of the EAA.

The hosting facilities for our website are situated in the United Kingdom. As such no personal data will be transferred outside of the EAA.

You acknowledge that personal data that you submit for publication through our website may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

Retaining and deleting personal data

This section sets out our website data retention procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

We will retain and delete your personal data as follows:

Usage Data will be retained for a period of 12 months, at the end of which period it will be deleted from our systems.

Account data will be retained for a period of 5 years, at the end of which period it will be deleted from our systems unless your relationship with us extends past that time.

Profile data will be retained for a period of 5 years, at the end of which period it will be deleted from our systems unless your business relationship with us extends past that time.

Enquiry data will be retained for a period of 5 years, at the end of which period it will be deleted from our systems unless your business relationship with us extends past that time.

Notification data will be retained for a period of 5 years, at the end of which period it will be deleted from our systems unless your business relationship with us extends past that time.

Correspondence data will be retained for a period of 5 years, at the end of which period it will be deleted from our systems unless your business relationship with us extends past that time.

Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Amendments

We may update this notice from time to time by publishing a new version on our website.

You should check this page occasionally to ensure you are happy with any changes to this notice.

We may notify you of changes to this notice by email or through the private notification system on our website.

Your rights

In this section, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all the details have been included in our summaries below. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

  • the right to access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to object to processing;
  • the right to data portability;
  • the right to complain to a supervisory authority; and
  • the right to withdraw consent.

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are certain general exclusions of the right to erasure. Those general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

If you consider that our processing of your personal information infringes data protection laws, please contact us in the first instance with your request. You have a legal right to escalate a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

You may exercise any of your rights in relation to your personal data by written notice to us.

Notice Date and Status

This notice has been updated to take account of the GDPR.

Date: 1 April 2018

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